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Thread: Serebii Yuletide 2016: Shipping Fics Hub

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    Default Serebii Yuletide 2016: Shipping Fics Hub



    "It's a Christmas poem. Twas The Night Before Christmas. I downloaded it from the internet."
    —Misty, in "The Night Before Christmas"

    What is Yuletide?
    Yuletide is a fanfic exchange event that started on LiveJournal in 2003. The original Yuletide was for obscure fandoms, but its popularity eventually led to people creating fandom-specific events, regardless of whether or not they're obscure.

    And here we are! Welcome to the Serebii Yuletide, a cross-forum fanfiction exchange event between Shipping Fics and Fan Fiction. The concept of a Yuletide is pretty simple: sign up, write a story of at least 1000 words for someone else, and get a story in return. Who you'll get to write for is a complete mystery. Will you be writing a shipping fic? Will you be writing gen (non-shipping fic)? What characters will you be writing about? Who knows, and that's half the fun! The other half, of course, is the receiving!


    How does it work?
    During the sign-up phase (now to October 8), participants will submit forms (see below) via email (serebiiyuletide@gmail.com) to mods. Mods will collect these until sign-ups close, at which point all the profiles will be mixed up and matched (based on the Recipient part of each profile) in order to create author-recipient pairs. Assignments (the second half of the profile) will be sent out to participants via PM, and from that point onward, the event's in your hands, writers.

    During the writing phase (October 15 to December 15), writers will be expected to hammer out at least 1000 words for their assignment. (See rules for further details.) Every two weeks, there will also be check-in posts to ensure that everyone's still on task, and yes, you should respond to them. Writers who complete their assignments, meanwhile, will send us their stories via email (serebiiyuletide@gmail.com), just like in contests.

    On December 16, we enter what's known as Yuletide Madness, a week-long event wherein we take a look at which requests have yet to be filled. Then, we post all of the unfilled prompts publicly at once to ensure that everyone gets a fanfic on Christmas morning. If you're a writer whose prompt is posted, you'll want to contact a mod immediately to let them know your status so your prompt can be taken down. If you see a prompt you'd like to fill, however, contact a mod to claim it.

    On December 23, the writing phase closes, and all fics are due.

    That leaves us with the reveal phase. This happens on December 25. Throughout the course of the event, all stories we receive will be uploaded to a folder on Google Drive and renamed after the recipient. On Christmas morning, this folder will be made public, and recipients will be able to access and comment on their stories via Google Drive's commenting system.

    Unlike last year, author reveals will not happen this time around. Instead, a full list of stories and their authors will go up Christmas morning, in both this thread and its sister thread in the other forum. This is so folks have the option to cross-post their fics to their respective forums in time for their community’s respective awards.

    Once reveals are up, authors are then allowed (and encouraged!) to post their work in the appropriate forum—shipping fics to Shipping Fics, and non-shipping to Fan Fiction.


    How do we sign up?
    As mentioned earlier, if you'd like to participate, you need to fill out this form in its entirety. Email the filled-out form to the mods (to serebiiyuletide@gmail.com). DO NOT POST YOUR SIGN-UP FORM IN THIS THREAD.

    Final note! While ideally, we’d like for you to fill out the complete form, it actually is possible to only partially fill this out. However, be warned that the first part of the You, the Writer part (the one for your contact info) is not optional, and any blank field after that will be considered a wild card. As in, if you don’t fill out the rest of the writer’s portion, you’ll still get a prompt, but it will be a randomly selected one. If you don’t fill out the recipient’s part, then your writer will be instructed to go wild. Please note we are not liable for any chaos that ensues.

    HTML Code:
    [u][b]You, the Writer[/b][/u]
    
    [b]Username:[/b] (actual Serebii username, not a nickname, please)
    [b]Email:[/b] (to make things easier for email submissions)
    [b]If push comes to shove, can you pinch-hit?:[/b] (yes or no—see below for an explanation for pinch-hitters)
    
    [b]I WILL Write:[/b]
    [i]Rating:[/i] (Use this space to specify the range of ratings you're comfortable with. Please use movie ratings—G, PG, PG13, or R—to fill out this field.)
    [i]Characters/Pairings:[/i] (What pairings and/or canon characters do you prefer writing? Please note that you only need to mention canon characters by name here. You may also specify that you're comfortable with writing OCs. No response to this field and the next one will count as a no preference note.)
    [i]Canon:[/i] (Would you be willing to write a fic set in the anime? In the games? In the manga? Let us know here! Please also specify if necessary. For example, if you prefer writing PMD fics, that counts as a gameverse fic and should be noted. Likewise, if you prefer Special to ReBURST, that should also be noted.)
    
    [b]I WON'T Write:[/b]
    (Use this freeform space to list any gens, universes, characters, or pairings you do NOT want to write here. Also list anything that would make you uncomfortable to write, such as angst, war fic, or anything that may require a trigger warning. You may also use this space to specify genres you'd prefer not to write.
    
    [SIZE=1]Note: The last field is also the field where you can specify that you don’t want to write non-shipping/shipping fic, but please note that if there are more of any of these prompts than people who’re willing to fill them, we miiiiight have to give you one. Sorry![/SIZE]
    
    
    [u][b]You, the Recipient[/b][/u]
    
    [b]Acceptable Rating:[/b] (The all-important rating. Please specify the range of ratings you'd be willing to read. If you don't like R fic, for example, you'll want to note that here.)
    [b]Pairings/Characters:[/b] (Who would you like to receive a fic about? Please specify if necessary, such as clarifying which character you may mean if characters share the same names. If you'd prefer a fic that's about a member of a Pokémon species, you may specify the species here as if it was a character. If you want your writer to create an OC of a certain occupation, such as breeder or trainer, you may specify that here as well. Please limit yourself to ten pairings/characters at the very most.)
    [b]Shipping or Gen?:[/b] (Shipping = canon characters in relationships; gen = everything else. Which do you prefer?)
    [b]Prompt:[/b] (List as many prompts as you'd like. Anything can be a prompt, including pictures or songs. If offering a one-word prompt, please also offer an alternative prompt that isn't just a word. Please limit yourself to ten prompts at the very most.)
    [b]Do Not Want:[/b] (Whatever you absolutely do not want to receive. PLEASE LIST YOUR TRIGGERS IF THEY'RE COMMON. Also note things that would generally make you a sad panda on Christmas, including downer/sad endings, violence, angst, certain characters, etc.)

    How are assignments generated specifically?
    As mentioned above, mods will take all of the forms you send and compile them in a list. Then, to the best of our abilities, we'll match you with a recipient, based on what you've mentioned in the writers' field and what everyone else has mentioned in the recipients'. In order to make things interesting (i.e., in order to prevent people from gaming the system by tailoring their forms to their friends' preferences so that they can get a fic from their friends), there will also be randomization involved, especially if we have multiple assignments that can't be matched with any specific author.

    In other words, for the most part, we'll pair your writing preferences off with (what we feel to be the best matching) readers' preferences. If, however, we can't decide in some cases, we'll be flipping coins and pairing you off.


    How does the writing phase work?
    At the start of the writing phase, every writer will receive a PM containing specific instructions and their prompts. Then they'll basically be left to their own devices, save for the occasional check-in, until the end of the writing phase.

    Once they're finished with their work (i.e., any time before the writing phase ends), they may send it by email to serebiiyuletide@gmail.com as an attachment or a link to a Google Drive document. The body of the email must contain the following form to make putting the Yuletide tree together easier (and so we don't confuse your entry for something else):

    HTML Code:
    [b]Username:[/b] (your username)
    [b]Fic Title:[/b]
    [b]Rating:[/b]
    [b]Warnings:[/b] (if any)
    [b]Summary:[/b] (a short summary of your fic—will be displayed during the author reveals)
    [b]For:[/b] (your recipient)
    After your fic is submitted, you can kick back and relax ... unless you signed up to be a pinch-hitter, anyway. If you're a pinch-hitter, you may be called on to write another fic. See below for further details.


    What happens when people can't finish? (ALSO: What's a pinch-hitter?)
    Like in the original Yuletide, there are deadlines here.

    If an author realizes they can't finish a fic (because, y'know, holiday season and all), they'd have until December 15 to drop out consequence-free by sending the mods an email saying they can't make it. Their assignment will be sent off to all people who specified that they'd be up for pinch-hitting.* Someone will hopefully come forward to pinch-hit, and the Yuletide progresses as if nothing happened.

    If the author drops out between December 16 to December 22, their assignment will be sent off to pinch-hitters, but they'll also be banned from the next Yuletide (if it happens). Repeat offenders will be banned from all Yuletides.

    If the author just straight-up never shows up and never says anything and if the pinch-hitter can't finish in time, the orphaned prompts will be collected and offered up to participants as part of a belated Yuletide drive. These fics won't make the story reveal phase for obvious time-constraint-related reasons, but we hope to get you a fic by January 1.

    * Pinch-hitter: If not already evident, a pinch-hitter is an author who agrees to take on orphaned assignments. The process of assigning a pinch-hitter is a bit looser than the actual sign-up phase. Whereas the normal assignment phase involves the mods pairing off writers with the best-fitting assignment according to their preferences, pinch-hit assignments are sent out to everyone who specifies that they'd be interested in pinch-hitting. Anyone interested in taking up the orphaned assignment should respond via email to claim it and pull it out of rotation.


    What's a check-in?
    Check-ins are the all-important periods in which we make sure all is well in the highly oiled Yuletide machine. How it works is simple: every two weeks, we'll send every writer a PM and an email asking about how they're doing. All you have to do is send a quick response back so we know you're all right.

    Please note! Check-ins are mandatory, but even a one-line response telling us how things're going is totally fine by us. However, failing to respond to two or more check-ins in a row will tell us that you're AWOL, and your prompt may be handed off to a pinch-hitter. This is so we can guarantee that everyone gets a prompt at the end of the event. So in other words, please respond to avoid getting marked down as AWOL! D:


    Rules
    We've gone this far without discussing rules. So what are they?

    1. You must write a fic to receive a fic. Do not sign up for the event just to receive. (You can, however, sign up for the event just to write. Alls you got to do is let us know that's what you want to do, and we'll mark you down as awesome.)

    2. Again, to sign up, to submit your work, to claim pinch-hit prompts, anything like that must be done via email. Basically, if it would reveal yourself as an author of a particular story, contact us privately, not publicly.

    3. All entries must be at least 1000 words in length.

    4. While you can be as creative as you'd like with your prompts, please keep in mind that the following are not acceptable:
    -- NSFW (Not Safe For Work—i.e., porn) prompts/prompts that specifically request NSFW fic or can only result in NSFW fic. This includes image prompts that link to porn.
    -- Prompts requesting non-Pokémon fic. Sorry, but for the sake of the other writers (who might not know your fandoms), this is a Pokémon-only Yuletide.
    -- Prompts requesting fics about your fics, your fan-created settings, or your OCs. If your prompt requires someone to read your fanfic/general body of work in order to write, that would be unfair and is therefore off-limits. (As a note, it’s perfectly okay to request a fic that uses OCs, but in this case, the writer would create the characters themselves.)
    -- Any other prompt that would be a violation to forum or board-wide rules.

    5. You're free to interpret prompts as you wish, but your story absolutely needs to match the prompt you've received in some way. If, for example, someone asks for an Ash/Misty fic in which Ash learns the true meaning of Boxing Day while Misty attempts to write her own Christmas carol about the Patrick Swayze classic Roadhouse, your story must have elements of all of that. Looser prompts, of course, will probably be a little more merciful.

    6. Do not write something to deliberately piss off your recipient. This will be considered trolling, and you will be banned from future Yuletides.
    -- …Unless your recipient specifies that they want to be pissed off. Then … you do you, guys.

    7. You can fill as many prompts as you'd like, so yes, you can write multiple stories for one recipient. As long as your recipient gets at least 1000 words in total, you're good.

    8. No, you cannot collaborate with another author in order to finish your assignment. You can, however, get a beta reader, and in fact, you're heavily encouraged to do so.

    9. You are free to submit your work early if you get it done early. Remember, all entries should go to serebiiyuletide@gmail.com so we can keep track of them. However, your deadline to get your work in is December 23.

    10. Please note that when submitting your story, it's super important to include the form mentioned above! This year, the Yuletide email is also being used to collect stories for Fan Fic's annual contest, so the form will help us tell which is for which.

    11. Mods are completely free to participate! Those who receive mods as recipients will also receive special instructions on how to submit their fic. Please take note of them!


    Who's running the event?/Who do I talk to if I have issues with the event?
    Serebii Yuletide is a collaborative event between the Shipping Fic and Fan Fic authors. But! For the fastest responses, if you have any questions or concerns about the event that you would like to ask privately or if you'd like to submit your work via PM, please contact the mod who sent you your assignment. Questions can also be sent to the Yuletide email address, serebiiyuletide@gmail.com.


    Can I swap my prompt?/I really don’t feel comfortable with my prompt. Can I exchange it for something else?
    People did this a lot in Year One, and it caused a pretty massive amount of confusion and mess. So no.


    Good luck and happy holidays!

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  2. #2
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    Glad to see this is up again. I'll go ahead and sticky this for you now.

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    I'll sign up for this year too. I didn't know so many people wanted to swap prompts. I was really happy with the one I got last time and the one I recieved too.

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    Aww yeeeeeah!

    So minor update, but if you'd like to participate, we've still got six days left in the sign-up period! We've got a really cool array of authors onboard already, so if you want some swanky gift fic this holiday season from some excellent authors, get those apps in!

    More importantly, though, there was a minor rule-change last year that kinda slipped us this year. Don't worry. It's a really cool rule change. And that rule change is, as discussed in the sister thread, illustrations are A-OK. As in, if you have artistic talent and would like to add something special to your gift, by all means, go for it! If you have an artistic friend who's heard about this event and would like to pitch in to make someone else happy, you may let them! Commissioned art is unfortunately a no-go due to our general policy against paying for stuff on the forum, but so long as you do it for free, out of the goodness of your heart towards bringing a specific person some holiday cheer, then we can't rightly stop you.

    That's about it for now! Thanks to those of you who've jumped in so far, and if you're still thinking about signing up, hope to see you in our inbox soon. ;D

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    Hey, all! As a reminder, sign-ups are due on Saturday, October 8, at 11:59 PM EST—or, in other words, two days from now. We'd love to have more shippers in the mix, so if getting some sweet, sweet fanfic on Christmas sounds like your cup of tea, consider signing up today!

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    Aaaaand sign-ups are now officially closed! Thanks to one last application (you know who you are!), we are officially looking at the largest Yuletide ever! Thanks, all!

    So here's the dealeo. We are now entering the matchup phase, wherein the Powers That Be match each participant with an assignment. In truth, the October 15th start date is a hazy number. Just start whenever you get your assignment, and you'll be good. Everyone will be getting their assignments all at once this year, and considering the fact that at least half of the Powers That Be is currently buzzed thanks to coffee, that means your assignments should be out soon. Keep checking your PM inboxes, and in the meantime, if you have any questions, feel free to drop by either this thread or its sister!

    Thanks again, guys~! See you soon!

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    Update #3:
    Hokay, folks, for those of you who might not already know, the prompts have gone out, which means the writing portion of this year's Yuletide has just begun! Good luck to all participants involved! Deadline, as a reminder, is still December 23 (meaning you've got a good couple of months to get your writing done), so when the first check-in pops up in a couple of weeks, keep in mind that it's more or less a formality to set the schedule and give you an idea of how check-ins later on down the line will go. In other words, when you hear from your liaison again, don't panic! It's just us making sure the system is working smoothly, and any progress you've made at all (brainstorming, couple of paragraphs, even actually opening the PM lmao) is good progress for this stage of the game.

    But most importantly, have fun! We've worked hard this year to minimize randomizer abuse and to pair you off with prompts we thought you'd either be perfect for writing or that you might enjoy writing the most. So we hope you enjoy the next couple of months of story-building, and we'll see you at the first check-in.

    Thanks again to all of our participants!

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    The Great Yuletide Tree

    Merry Christmas, Serebiites! If you're reading this, you're more than likely an author who participated in our second annual Serebii Yuletide. If so, congratulations for making it through the Yuletide festivities, and thank you for all your hard work! If you're not a Yuletide author, welcome to the story reveals! We hope you consider these as much a gift to you as they are to our fellow authors. It's been an exciting to-do from the get-go, and all of the fics that were sent in represent the best that each author has to offer. So whether you're a recipient or someone simply passing through, we hope that our stories brighten up your holidays!



    IMPORTANT NOTE: How to Read and Participate in the Great Yuletide Tree
    The Yuletide tree isn't too straightforward if you're not super-familiar with LJ-style Yuletides in general. But to give you a quick summary, below is the link to the folder, followed by a list of stories. The names you see are not the names of the people who wrote those fics. They are, instead, who the fic goes to.

    Here’s the fun part.

        Spoiler:


    That said, on with the show~!



        Spoiler:


    And that’s it! Thanks to all the participants and to three of our pinch-hitters for picking up the slack. A full stats post might pop up later in the day (because this year was a wild ride full of a couple of record-breaking shenanigans), but if not, the coordinators would like to congratulate all of you for another successful year! Thanks so much for your hard work, and may you enjoy your Yuletide gifts and the rest of the year!
    Last edited by JX Valentine; 25th December 2016 at 6:46 PM.

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